General rules for the Graduate Programs
ACADEMIC YEAR
The academic year at the Universidade Federal de Viçosa comprises two regular terms of academic activity and a special summer term.
1. Each regular term lasts a minimum of 100 (one hundred) days of school work, excluding the time reserved for exams.
2. The special summertermlasts at least45 (forty-five) days.
COURSES AND PROGRAMS OFFERED
The Universityoffers the following coursesand programs:
1. Regular:
1.1. UNDERGRADUATE PROGRAMS: courses that provide university education and enable students to obtain academic degrees and professional practice. They are open to holders of certificate of completion of high school or equivalent, who have been approved in the UFV entrance examination, or bearers of a higher education diploma.
1.2. – “Stricto sensu” (Master’s and dctorate) and “lato sensu” (Specialisation) GRADUATE PROGRAMS: programs and courses designed to candidates with college degree that meet the conditions prescribed for each case.
2. Special Courses:
2.1. EXTENSION COURSES: courses which are open to any applicant, although not at higher education level, aiming to spread knowledge and work techniques.
2.2. SEQUENTIAL COURSES: open to candidates who have graduated from high school or equivalent course and meet the requirements of the institution. These courses can be face-to-face, semi-online or fully on-line.
STATUTE OF STRICTO SENSU GRADUATE PROGRAMS
TITLE I
OBJECTIVES
Art. 1 – The Stricto Sensu Graduate Programs offered by the Universidade Federal de Viçosa are intended to provide broad and deep scientific and cultural background to students, through the developent of research and innovation ability, in different branches of knowledge.
TITLE II
STRICTO SENSU GRADUATE PROGRAMS
Art. 2 – The Stricto Sensu Graduate Programs comprise two levels of training, Master’s and doctoral degrees, which will confer the titles of Magister Scientiae (M.Sc.) and Doctor Scientiae (D.Sc), respectively.
CHAPTER I
GENERAL ORGANIZATION
Art. 3 – The Master’s and Doctoral Programs will have minimum duration of one (1) and two (2) years and maximum of three (3) and 5 (five) years, respectively, counted from the date of admission.
§ 1 – the calculation of the maximum duration will include the periods in which the student, for any reason, discontinue the program, except in cases of medical leave, in compliance with current legislation.
§ 2 – In exceptional cases, on the recommendation of the advisor and with the approval of the Coordinating Committee, the Technical Board of Graduate Studies may grant an extension of time, under the following conditions:
a) if requested by a student who had completed all requirements of the Program, except the presentation or defense of dissertation or thesis;
b) if the request made by a student, duly justified, is accompanied by the following proofs: document of approval of the research project by the competent bodies; written recommendation from the Advisory Commission, with records of the stage of research development and the commitment demonstrated by students to complete the work within the timetable of the extension request; and written approval by the Coordinating Committee.
§ 3 – Time extension is subject to a fine equal to the value obtained by multiplying the number of months extended, plus 1 (one) unit, by the corresponding to 50 (fifty) UFIRs (Fiscal Reference Units).
Article 4 –In addition to other requirements, students must take disciplines in the area of concentration or related field of the Program to achive the title.
§ 1 – disciplines of the area of concentration are those that characterize the field of study of the program, while disciplines of the related field are those that do not belong to this field, but are considered desirable or necessary to complete the training of students.
§ 2 – The disciplines in the area of concentration should total at least 50% (fifty percent) of the number of credits required.
Article 5 – Each program will be executed by one or more departments of the University.
CHAPTER II
TECHNICAL BOARD OF GRADUATE PROGRAMS
Article 6 – The Technical Board of Graduate Programs is in charge of the general teaching coordination of the Graduate Programs.
Article 7 – The Technical Board of Graduate Programs will be formed by:
a) the Coordinators of the Stricto Sensu programs;
b) 2 (two) representatives of the graduate students, one for Master’s and another for Doctoral degrees, with their respective alternates, elected by their peers for a term of 1 (one) year.
§ 1 – In compliance with the provision in letter “b” of this Article, peers are all graduate students enrolled in programs of the levels cited.
§ 2 – The meeting for the election of representatives of graduate students will be convened by the Secretariat of Governing Bodies and chaired by the representative of graduate students.
Article 8 – The chairman of the Technical Board of Graduate Programs will be the Dean of Research and Graduate Studies.
Article 9– The Technical Board of Graduate Programs is in charge of the following activities:
a) elaboration of the general schedule of the activities of the graduate programs, which will be submitted to approval by the Board of Teaching, Research and Extension;
b) eleboration of the Statute of Graduate Programs for approval by the Board of Teaching, Research and Extension, and edition of supplementary instructions;
c) proposal of the the minimum requirements of the Graduate Programs, after the general standards established by law are met;
d) approval of the areas of concentration of Graduate Programs and the requirements for each of them;
e) accreditation of professionals who will work in the Graduate Programs;
f) approval of the names of candidates for graduate titles;
g) approval of the admission of students indicated by the respective coordinators of Graduate Programs;
h) approval of the number of vacancies for Graduate Programs;
i) promotion of the development of graduate activities;
j) discussion and proposal of adjustments, agreements or arrangements, either academic or financial, for the support, cooperation and development of Graduate Programs;
k) evaluation of the operation and performance of Graduate Programs; and
l) performance of actions attributed to an informative and consultative organ of the Board of Teaching, Research and Extension, for graduate studies.
CHAPTER III
CREATION OF THE PROGRAMS
10 – The Graduate Programs will be offered by one or more departments. The respective projects must include:
a) objectives, organization and system of operation of the Program;
b) disciplines required, which must be sorted as elective and compulsory, and the disciplines of the area of concentration and related fields;
c) a list with the names of all professors who will advise students and/or teach the disciplines of the Program, together with the respective curricula vitae and statement, for each of them, of the working conditions they will be subject to;
d) information on the facilities, equipment and library resources necessary for the effective operation of the Program;
e) initial number of vacancies and criteria for its completion; and
f) date of commencement of the program and the levels offered.
11 – The Graduate Programs must be approved by the Board of Teaching, Research and Extension, through acceptance by the Technical Board of Graduate Programs and accredited by the competent federal agencies.
§ Sole Paragraph – Programs will admit students only after being recommended by federal authorities.
12 – The Technical Board of Graduate Programs may propose to the CEPE the permanent suspension or temporary disabling of any program in the absence of conditions for its operation.
CHAPTER IV
COORDINATION OF THE PROGRAMS
Art. 13 – The teaching and scientific coordination of each Graduate Program, under the administration of the respective departments, will be exercised by a Coordinating Committee consisting of:
a) one (1) coordinator, as its chairman, appointed by the head of the department and appointed by the President of the University, whose name is included in a triple list organized by his/her peers;
b) three (3) professors elected by their peers; and
c) one (1) representative of the students in the Program, elected by his/her peers, and respective alternate.
§ – Sole paragraph – In compliance with the letters “a” and “b” of this item, professors who belong to the group of advisors of the program are peers, and, in letter “c”, all students enrolled in the program are peers.
Art. 14 – The teaching and scientific coordination of each Graduate Program, under interdepartmental administration, will be exercised by a Coordinating Committee formed by:
a) 1 (one) professor representing each department, who is involved in its administration, appointed by the head of his/her department, among the advisors elected from a triple list organized by his/her peers, and b) 1 (one) representative of the students of the Program, elected by his/her peers, with respective alternate.
§ 1 – When only two departments are involved, each or them will have two representatives
§ 2 – The coordinator will be a member of the Coordinating Committee, elected by its members and appointed by the President of the university, following a rotation among the departments involved.
Art. 15 – The mandate of the coordinator will cease with the end of the mandate of the head of the department who appointed him/her, and the mandate of the other members of the Coordinating Committee shall last four (4) years, except for the student representative, whose mandate shall last 1 (one) year.
§ – Sole paragraph – If a member of the Coordinating Committee resigns or departs before the end of his/her mandate, another member will be elected by his/her peers, for a term of 4 (four) years.
Article 16 – The members of the Coordinating Committee shall be elected at a meeting convened and chaired by the head of the department, except the representative of students.
§ – Sole paragraph – The election of the representative of students and respective alternate will be convened and coordinated by the Secretariat of Governing Bodies.
17 – There will be only one Coordinating Committee for each program, though both Master’s and doctoral levels will be offered.
18 – Every time the coordinator is away from the campus, he/she must inform the Dean of Research and Graduate Studies, and the head of the department, that a professor, member of the Coordinating Committee, or in case of disability of professors who are members of this Commission, one of the advisors of the respective program, will be in charge of the coordination of the Program during his/her absence.
Art. 19 – The Coordinating Committee is responsible for:
a) defining the disciplines of the area of concentration and related field, and establishing if they will be mandatory or optional, which will be approved by competent authorities;
b) establishing specific requirements of the Program and submitting them to the Technical Board of Graduate Programs;
c) appointing professors to the position of advisors of the Program;
d) organizing instructions, standards, plans or projects related to the Program and submitting them to the analysis of competent bodies;
e) proposing to the competent departments the creation of the disciplines required for the Program;
f) opining about the analytical program of the disciplines of the area of concentration or mandatory, suggesting modifications, when necessary, to achieve the objectives of the Program;
g) selecting qualified candidates for admission into the program;
h) establishing standards for the operation of Seminars;
i) proposing or opining about the exclusion of students from the Program due to academic or disciplinary reasons;
j) nominating candidates for scholarship granting;
l) assessing or proposing agreements or cooperative arrangements, either academic or financial, for the support or development of the Program;
m) receiving, assessing, resolving or referring, as appropriate, suggestions, complaints, representations or resources, from students or professors, related to any scientific-educational issue involving the Program; and
n) taking the appropriate actions attributed to an information and consulting organ related to the Technical Board of Graduate Studies.
Art. 20 – Coordinators have the following specific duties:
a) convening and presiding the meetings of the Coordinating Committee of the Program;
b) signing, when necessary, processes or documents submitted to the judgment of the Coordinating Committee;
c) submitting the proceedings and deliberations of the Coordinating Committee to the competent authorities;
d) tutoring students in the program, together with their advisors;
e) approving the study plans of students of the Program;
f) approving the constitution of Advisory Committees;
g) promoting agreements to obtain material and human resources for the development of the program;
h) representing the Program in the Technical Board of Graduate Studies, as a permanent member (MEMBRO NATO???); and
i) appointing members to the board for defense of dissertation or thesis and qualifying examination, to be designated by the Chairman of the Technical Board of Graduate Studies. CHAPTER V
ADMISSION TO THE PROGRAMS
21 – Candidates who have graduated from a higher education institution may be admitted at Graduate Programs, since their curricula contain disciplines relevant to the intended Program.
§ 1 – In the case of undergraduate curricula without sufficient basis for the program claimed, students should take disciplines offered at undergraduate level, at the discretion of the Coordinator of the Program.
§ 2 – Candidates that have been disconnected from any Graduate Program of the Universidade Fedral de Viçosa, due to low academic performance, abandonement or lapse of time cannot be admitted to the same level of graduate program, for the periods of 2 (two) or 4 (four) years for master’s and doctoral degrees, respectively.
§ 3 – Candidates who have been disconnected from any Graduate Program of the Universidade Federal de Viçosa due to disciplinary reasons cannot be admitted to the Graduate Program.
§ 4 – The Board of School Registration is in charge of ensuring compliance with the restrictions set out in paragraphs 2 and 3, by means of their records of students disconnected from graduate programs of the Universidade Federal de Viçosa.
22 – A Master’s degree will be required for admission in the doctoral program.
§ – Sole paragraph – On a reasoned proposal by the Coordinating Committee, the Technical Board of Graduate Studies may waive this requirement.
Art. 23 – Candidates must present the following documents for application:
a) Due enrollment form (two copies);
b) a certified copy of the certificate or statement of completion of undergraduate degree (for doctoral program, the certificate of conclusion of the master’s degree program is also required);
c) a certified copy of the academic transcript of the undergraduate program explaining the evaluation system (the academic transcript of the master’s degree program is also required for doctoral degree);
d) Curriculum vitae, one copy (with proof);
e) One 3 x 4 photograph;
f) Copy of Certificate of Birth or Marriage;
g) Copy of the ID card;
h) copy of the proof of military service;
i) Copy of Voter Registration;
j) copy of the CPF;
k) three letters of reference, at the discretion of the Program; and
l) proof of payment of enrollment fee, which shall be stipulated by the Universidade Federal de Viçosa.
§ – Sole paragraph – If applicants have only the certificate of course completion, upon enrollment, they will be obliged to present certified copy of their diploma to the School Board of Enrollment.
Art. 24 – The date of submission of application for enrollment shall be divulged in the Academic Calendar of the Universidade Federal de Viçosa.
Art. 25 – Besides the analysis of the documents required in the application process, the Coordinating Committees may adopt other criteria they deem appropriate for the selection of candidates.
Art. 26 – The selection will be valid only for enrollment in the school year for which it was approved or the subsequent period, after consultation with the Program Coordination.
27 – The coordinators will inform the candidates of the result of the selection.
CHAPTER VI
ENROLLMENT
28 – Every semester, on the date fixed by the School Calendar, all students must apply for renewal of enrollment.
§ 1 – Enrollment renewal is allowed only to students who have handed all required documents to theSchool Registration.
§ 2 – Students in a stricto sensu program cannot enroll in another strictu sensu graduate program or undergraduate program
Art. 29 – within the timetables provided in the Academic Calendar, students who interrupt their studies for reasons of force majeure may request the suspension of their enrollment.
§ 1 – After being approved by the advisor and the coordinator, the request shall be submitted to the Chairman of the Technical Board of Graduate Studies for approval and submission to the Board of School Registration.
§ 2 – For students enrolled for the first time in the University, suspension will depend on the approval of the Technical Board of Graduate Studies.
§ 3 – The suspension will be valid for 1 (one) regular semester.
§ 4 – Enrollment suspension will be granted only 2 (two) times, and the periods of suspension will be counted, in accordance with the § 1 of Article 3 of this Statute.
§ 5 – The periods in which students withdrew from the University will be counted in the calculation of the cumulative coefficient.
Art. 30 – Failure to renew enrollment in due season will mean abandonment of the Program and automatic disconnection, if, on the date specified in the academic calendar, students do not require from the School Board of Enrollment a special leave, which will be valid for the respective semester and granted one (1) time.
Art. 31 – When authorized to conduct activities outside the institution, students are dismissed from enrollment renewal while their period of leave lasts.
Art. 32 – Students may request cancellation of enrollment in one or more disciplines, if their advisors agree.
§ – Cancellation of enrollment will only be granted once for each discipline.
Art. 33 -Requests for enrollment, extension, replacement and cancellation of enrollment in disciplines must be submitted by students to the Board of School Registration, within the deadline established in the School Calendar for each case.
§ Sole paragraph – After the deadline established in the academic calendar, requests provided for in the caput of this article should be submitted by students to the Dean of Research and Graduate Studies, with the agreement from the coordinator of each discipline, advisor and Coordinating Committee of the Program in which students are enrolled.
CHAPTER VII
TEACHING REGIME
Art. 34 – Regular teaching will be organized in the form of disciplines, with lectures, seminars, directed studies, practical classes and other teaching methods.
§ Sole paragraph – The disciplines will be classified into three levels, codes 600, 700 and 800, according to the content and focus of their respective analytical programs.
Art. 35 – Seminars, Special Problems, Special Topics, Research and Internship in Teaching will be encoded as 700-level disciplines.
§ – Sole paragraph- Seminars should be specific to each program.
Art. 36 – Credit is the basic unit for assessing the intensity and duration of disciplines. 1 (one) credit is equivalent to fifteen (15) hours of lecture or thirty (30) hours of practical classes.
Art. 37 – Academic performance examination will be carried out through practical work, oral tests, written tests and final exam, at the discretion of professors. Specifically for the discipline Teaching Internship, performance will be evaluated by the coordinator of the discipline and the professors that tutored students in the execution of the planned activities.
38 – The system used for assessing disciplines will be concept-grade expressed by a letter, according to the following equivalence of relative performance:
CONCEPT-GRADE SYMBOLS
PERFORMANCE
PERCENTAGE
Excellente A from 90% to 100%
Good B From 75% to 89%
Fair C From 60% to 74%
Failure R Below 60%
Incomplete I
Cancellation of enrollment in Discipline J
Cancellation of Enrollment K
Satisfactory S
Non-Satisfactory N
Ongoing Q
§ 1 – In the disciplines Special Problems and Internship in Teaching, students may use the maximum of three (3) credits at each level to complete their study plan.
§ 2 – The Analytical Programs of Special Problems and Special Topics and a list with the names of the students approved to attend these disciplines should be forwarded to the Board of School Registration, which will create a class for each specific analytical program, in the same school term.
§ 3 – The discipline Seminar will grant, in each level, 1 (one) or 2 (two) credits, which will not be counted in the performance coefficient, but may be considered to complete the minimum credits required by the program at the discretion of the Coordinating Committee.
§ 4 – The provisional concept I (incomplete) will be attributed to students that discontinue, force majeure, part of their their academic work, and have obtained a performance proportionally sufficient for approval in the evaluations applied. Proof of the hindrances should be given to the professors of the disciplines attended. The concept I (incomplete) will be transformed into R (failure) if the works are not completed and a new concept is not assigned and sent to the Board of School Registration, before the deadline set by the School Calendar.
§ 5 – The concept J (cancellation of enrollment in discipline) refers to the effective cancellation of enrollment.
§ 6 – The concept K (suspension of enrollment) refers to the effective suspension of enrollment.
Article 39 – The requirements that do not give credit or are not counted in the credits provided for in Art. 83 or Art. 84 of this regiment will be evaluated by the following concepts:
Q – Ongoing;
S – Satisfactory; and
N – Non-Satisfactory.
Art. 40 – At the end of each term, the performance coefficient is calculated, based on the sum of the number of credits in each discipline, which will be multiplied by 3, 2, 1 and 0, assigned to the concepts A, B, C and R, respectively, and divided by the total number of credits of the respective disciplines.
§ 1 – To calculate the accumulated performance coefficient, the value will be represented with a decimal point, which will be rounded to the next higher figure if the second decimal point is greater than or equal to 5 (five).
§ 2 – The performance coefficient is achieved by dividing the sum of the points obtained by the sum of credits of the disciplines taken in each term, which have received concepts A, B, C or R.
§ 3 – The accumulated performance coefficient is obtained for all terms students were enrolled.
Art. 41 – Students that obtain concept R in a discipline should attend it again. The last concept obtained should be the final result, with the exception of the disciplines Special Problems and Special Topics.
Art. 42 – The disciplines whose concepts are R, I, J or K shall not be used in the counting of the credits required in the program.
Art. 43 – The title will only be awarded to students who met the other requirements and were approved in all disciplines listed in their academic transcript, excepting the disciplines Special Problems and Special Topics.
Art. 44 – For all purposes under this Statute, students that do not achieve frequency of at least 75% in the teaching activities scheduled will fail.
Article 45 – students that fall into one or more of the conditions specified below will be disconnected from the program, except if they are enrolled in disciplines which are not included in the calculation of the performance coefficient:
a) obtaining, in their first term, performance coefficient below 1.3 (one and three tenths);
b) obtaining, in their second term, accumulated performance less than 1.7 (one and seven tenths);
c) obtaining, in their second term, accumulated performance coefficient less than 2.0 (two), having completed the minimum number of credits required by the program;
d) obtaining, in their third term and in the subsequent terms, an accumulated performance coefficient of less than 2.0 (two);
e) obtaining grade R (failure) in any discipline for the second time, either in undergraduate or graduate program, except in the case of specific disciplines, to meet the requirements of foreign language;
f) obtaining two concept-grades N (Non-Satisfactory), either consecutive or not, in Research; and
g) failing to complete all requirements of the program within the prescribed period.
§ – Sole paragraph – The concept “R” will be counted in the calculation of the performance coefficient, while another concept is not attributed to the discipline taken twice.
CHAPTER VIII
ADVICE TO STUDENTS
46 – The didactic orientation to students will be exercised by advisors or, alternatively, by co-advisors.
§ – Sole paragraph – Advisors will be appointed by the Coordinating Committee, subject to the provisions of the Internal Statute of the program.
Art. 47 – Research for writing dissertation or thesis will be supervised individually by an advisor or, optionally, by an Advisory Committee formed by an advisor and co-advisor(s).
Article 48 – Advisors are specifically in charge of:
a) organizing students’ study plan;
b) proposing the names of co-advisors who will take part in the Advisory Committee;
c) conducting research, object of the dissertation or thesis of students, and assigning the concept obtained in assessments;
d) promoting regular meetings with the participation of students and the Advisory Committee;
e) approving the application for renewal of enrollment as well as requests for replacement, cancellation and enrollment for disciplines and suspension of enrollment;
f) assisting students in issues related to current academic standards and processes;
g) chairing the Board of Defense of Dissertation or Thesis or the Board of the Qualification Examination.
Art. 49 – The average number of students under orientation of a professor cannot exceed (6), for each Graduate Program.
CHAPTER IX
STUDY PLAN
Art. 50 – The Study Plan will necessarily contain the disciplines of the area of concentration and related field, as well as seminars, foreign language and area of research for the dissertation or thesis.
§ 1 – The disciplines attended out of the Universidade Federal de Viçosa will be classified as belonging to the area of concentration, related field or out of the program, at the discretion of the Coordinating Committee of the Program.
§ 2 – Enrollment in the discipline Internship in Teaching can only be made by students enrolled in the Graduate Program of the Universidade Federal de Viçosa, subject to availability of vacancy, to be defined by the respective department, and consent from students’ advisors and the coordinator of the discipline
Art. 51 – After being approved by advisors and students, the Study Plan will be analyzed by the Coordinator of the Program and the Chairman of the Technical Board of Graduate Studies, by the end of the first term attended by students at the University.
§ 1 – Without an approved Study Plan, students cannot be enrolled in the second term.
§ 2 – The Study Plan may be changed by suggestion from advisors.
Art. 52 – The request of defense of dissertation or thesis will be granted only after students have completed their Study Plan and met other specific requirements of the Program and those established in Art. 83 or Art. 84 of this Statute.
CHAPTER X
FOREIGN LANGUAGE REQUIREMENT
Art. 53 – Students will have three alternatives to meet the foreign language requirement:
a) approval in a foreign language proficiency examination applied by the Department of Languages or the Coordination of Graduate Program;
b) approval in disciplines recognized by the Technical Board of Graduate Studies as sufficient; and
c) approval in standardized foreign language examinations.
Art. 54 – The proficiency examinations, prepared by the Department of Languages, will be applied on dates mutually agreed with the School Calendar.
Art. 55 – The concept “N” obtained in a foreign language discipline will be automatically replaced by the concept “S” when students are successful in a foreign language proficiency examination.
CHAPTER XI
USE OF CREDITS
Art. 56 – credits of disciplines taken at the Universidade Federal de Viçosa may be used, provided that they are consistent with the content of the program in which students are enrolled.
§ – Sole paragraph – Credits obtained in disciplines specific to the Lato Sensu program cannot be used.
Art. 57 – The request for use of credits should be made by students, after being approved by their advisors and the Coordinating Committee and forwarded to the Dean of Research and Graduate Studies for implementation.
Art. 58 – Only disciplines with concepts A and B can be used in the calculation of the minimum number of credits required.
Art. 59 – The use of credits from non-bound students is only allowed when they are obtained within five (5) years prior to enrollment as regular students, and the maximum of twelve (12) credits can be used.
Art. 60 – In case of use of credits from a different level Program, the following records will be written in the academic transcript, in the area for “observations”:
a) total credits used;
b) name and level of the program that provided the credits;
c) reference to approval in “Language Examination”, if applicable; and
d) reference to the document issued by the Technical Board of Graduate Studies that approved the use of credits.
Article 61 – The use of credits achieved in the condition of non-bound students will be reported in the academic transcripts and will be included in the calculation of the academic performance coefficient.
CHAPTER XII
TRANSFER OF CREDITS OBTAINED OUTSIDE THE UFV
Art. 62 – The Universidade Federal de Viçosa may accept the transfer of credits obtained at other education institutions, for disciplines consistent with the Program to which students are bound, up to 50% (fifty percent) of the number required in Art. 83 or 84 of this Statute.
§ 1 – Only disciplines with concept A and B can be transferred.
§ 2 – Credits obtained in disciplines specific to Lato Sensu Programs cannot be transferred.
§ 3 – Credits obtained in disciplines taken at double level condition, as undergraduate students, cannot be transferred.
Art. 63 – The request for credit transfer approved by students and advisors should be, subject to applicable law, accompanied by the study plan, academic transcript and analytical programs of the disciplines whose credit transfer is being requested.
Art. 64 – The request will be assessed by the Coordinating Committee of the Program, which shall determine the equivalence for purposes of the counting of credits.
§ 1 – The Coordination of the Program may request an opinion from the competent department on the decision about the equivalence of disciplines.
§ 2 – If there is no equivalence between the discipline (s) to be transferred (s) and that/those offered at the Universidade Federal de Viçosa, the Coordinating Committee of the Program should opine on the relevance of the request and determine the number of credits that can be transferred, in compliance with the provisions of Art. 36 and Art. 66.
Art. 65 – The transfer must be recommended by the Coordinating Committee of the Program and approved by the Technical Board of Graduate Studies.
Art. 66 – The following notes will be recorded in the academic transcript for the credits transferred, in the area reserved for “observations”:
a) total credits transferred;
b) name and level of the Program the credits refer to;
c) name of the institution where the credits were obtained;
d) reference to approval in ” Language Examination”, if applicable; and
e) reference to the document from the Technical Board of Graduate Studies that approved the transfer.
CHAPTER XIII
QUALIFICATION EXAMINATION
Art. 67 – Every candidate for the title of Doctor Scientiae should undergo a qualifying examination.
§ – The qualifying examination aims to assess whether students have the scientific and cultural training expected for a contender for the title of Doctor Scientiae.
Art. 68 – Only students who have obtained all credits demanded in their study plan can make the qualifying examination.
§ 1 – Students enrolled in Internship in Teaching can make the qualifying examination, if that is the only discipline missing to complete their study plan, regardless of the completion of the minimum number of credits required in Article 84.
§ 2 – The qualifying examination should be completed by the end of the 6th term of admission of students to the Programs they are bound to.
Art. 69 – The request for qualifying examation, after approved by students and advisors, will be forwarded to the Coordinator of the Program for consideration and request for the formation of an Examination Board.
Art. 70 – The Examination Board shall be composed of five (5) members who hold Doctoral degree.
Sole Paragraph – The Board shall have five (5) full members and two (2) alternates.
Art. 71 – The President of the Examination Board and its members, suggested by the Advisory Committee and indicated by the Coordinator of the Program, shall be appointed by the Chairman of the Technical Board of Graduate Studies.
Sole Paragraph – If advisors are unable to attend the Examination, by force majeure, the Coordinating Commission of the Program will indicate one of the members of the Examining Board to chair the Board, as an alternate, with knowledge of advisors.
72 – The qualifying examination will consist of two stages, one written and another oral, and will address areas of knowledge relevant to students’ training.
Art. 73 – Students who obtain the unanimous positive indication from the members of the Examining Board shall be considered approved.
74 – The test results should be reported to the Dean of Research and Graduate Studies, in proper form, within ten (10) days after its completion.
Art. 75 – Students disapproved in the qualifying examination will be given another chance, after a maximum of six (6) months from the date of realization.
CHAPTER XIV
THE RESEARCH PROJECT
Art. 76 – Every graduate student should prepare a compulsory research project for the development of their dissertation or thesis.
Art. 77 – The research project shall be prepared under the supervision of the Advisory Committee, approved by the head of the department and the director of the Center for Sciences and registered in the office of the Dean of Research and Graduate Studies.
Art. 78 – The research projects of students applying for the title of Magister Scientiae or Doctor Scientiae will be delivered mandatorily for registration in the office of the Dean of Research and Graduate studies up to the last day of the disclosure of the concepts for the third and fifth terms, established in the School Calendar, respectively.
§ 1 – All students applying to the titles of Magister Scientiae or Doctor Scientiae will be required to enroll in the discipline Research, after the payment of due fees, in the second and fourth renewal of enrollment, respectively.
§ 2 – If students fail to meet the deadlines established in the caput of this article, they will be given concept ‘N’ in Research.
CHAPTER XV
DISSERTATION OR THESIS
Art. 79 – All graduate students who are candidates for the title of Magister Scientiae or Doctor Scientiae shall prepare and defend a dissertation or thesis, respectively, and be approved in it.
§ 1 – The dissertation or thesis may be written in English, Portuguese or Spanish, at the discretion of the Advisory Committee.
§ 2 – Candidates, the Advisory Committee and the Examining Board are in charge of the formatting, language and content of the dissertation or thesis.
§ 3 – The dissertation or thesis, under the supervision of the Advisory Committee, should be based on original research work that really contributes to scientific knowledge on the subject.
§ 4 – The results of the research carried out for obtaining the Master’s degree or Doctoral degree are subject to current laws, rules or resolutions related to intellectual property of the Universidade Federal de Viçosa.
Art. 80 – The dissertation or thesis will be defended before a board formed by holders of doctoral degree, under the chairmanship of the respective advisors.
§ 1 – The dissertation board will include at least 3 (three) full members and 2 (two) alternates.
§ 2 – The Board of thesis will be appointed with at least five (5) members and two (2) alternates.
§ 3 – The members of the Board, proposed by the Advisory Committee and indicated by the Coordinator of the Program, will be appointed by the President of the Technical Board of Graduate Studies.
§ 4 – At least 1 (one) of the full members of the dissertation board should not belong to the Program or to students’ Advisory Committee.
§ 5 – At least 1 (one) of the full members of the thesis board should not belong to the Program and 1 (one) member should not belong to the Universidade Federal de Viçosa, and none of these two should belong to the Advisory Committee of the respective student.
§ 6 – After the desgination of the board of thesis or dissertation defense, a minimum period of 10 (ten) days shall be observed for the defense. Advisors should set the date, time and place of the defense and inform the members of the board and students.
§ 7 – The defense of the dissertation or thesis should also include assessment of the knowledge acquired by the applicant during the development of the program.
§ 8 – Candidates receiving the unanimous indication from the members of the board will be approved.
§ 9 – Candidates disapproved can be submitted to another defense, at the discretion of the Examining Board.
§ 10 – The result of the defense should be reported to the Dean of Research and Graduate Studies, in proper form, within 10 (ten) days after its completion.
§ 11 – If advisors are unable to attend, by force majeure, the Coordinating Committee of the Program will indicate one of the members of the Examining Board to preside, as alternate, with knowledge of advisors.
Art. 81 – Students will be able to apply for the defense of dissertation or thesis only after the following conditions are met:
I – fulfillment of all the requirements of this Statute;
II– fulfillment of any other requirements established by the Coordinating Committee of their Program;
III – research project duly approved and registered in the Office of the Dean of Research and Graduate Studies, under this Statute;
IV – completion of all disciplines required by their study plan, and enrollment only in the discipline(s) Research and/or Seminar.
§ – Sole paragraph – At the end of the regular school term, students still working on their defense of dissertation or thesis must enroll in the discipline Research in the following period of enrollment renewal established in the School Calendar of the Universidade Federal de Viçosa.
82 – The final version of the dissertation or thesis, elaborated and approved in accordance with the applicable instructions, and duly signed by the members of the Examining Board, shall be delivered to the Dean of Research and Graduate Studies, within three (3) months after the date of defense.
§ 1 – If the dissertation/thesis is delivered after the period provided for in this article, a fine will be charged from students, as detailed below:
a) fourth month: it will be charged an amount equal to 300 (three hundred) UFIRs (Fiscal Reference Units).
b) fifth month: : it will be charged an amount equal to 600 (six hundred) UFIRs (Fiscal Reference Units).
c) sixth month: it will be charged an amount equal to 900 (nine hundred) UFIRs (Fiscal Reference Units).
§ 2 – After the period of 6 (six) months given for the delivery of the dissertation/thesis, students will lose the right to the title.
§ 3 – Candidates must also submit the final version of their dissertation or thesis, identical to the printed version, to the Dean of Research and Graduate Studies, by electronic means.
CHAPTER XVI
ACADEMIC TITLE
Art. 83 – The title of Magister Scientiae will be granted to students that:
a) complete at least 24 (twenty-four) credits in disciplines of the Graduate Program to which they are bound, in accordance with the provisions of this Statute, with an accumulated performance coefficient equal to or higher than 2 (two);
b) meet the foreign language requirements;
c) meet the requirements of the discipline Seminar; and
d) submitthe textof their duly approved dissertationand copies of itsfinal version to theDean ofResearchand Graduate Studies.
Art. 84 – The title of Doctor Scientiae will be granted to students that:
a) complete at least 24 (twenty-four) credits, if they have a title of Master’s or Magister Scientiae, or 48 (forty-eight) credits, if they have only a bachelor’s degree in disciplines of the Graduate Program to which they are bound, according to the provisions of this Statute, with accumulated performance coefficients equal to or higher than 2 (two);
b) meet the foreign language requirements;
c) meet the requirements of the discipline Seminar; and
d) submit the text of the duly approvd thesis and copies of its final version to the Dean of Research and Graduate Studies.
Art. 85 – The Technical Board of Graduate Studies or the Coordinating Commission may establish other requirements for the Program, besides those already specified.
CHAPTER XVII
THE ISSUANCE OF A CERTIFICATE OF SPECIALIZATION FOR MASTER’S DEGREE STUDENTS
Art. 86 – Regular students of the Strictu Sensu Graduate Program at the Universidade Federal de Viçosa who have achieved at least 360 (three hundred sixty) hours workload in disciplines at graduate level may request to the Technical Board of Graduate Studies, after hearing the Coordinating Committee, the certificate of Specialization, provided that they:
a) have discontinued the Graduate Program;
b) have obtained concepts A, B or C and accumulated performance coefficient equal or higher than 1.7 in the disciplines attended;
c) have attended at least 240 (two hundred forty) hours of disciplines in the area of concentration of the Program; and
d) have not been excluded, for disciplinary reasons, from the Graduate Program of the Universidade Federal de Viçosa.
Art. 87 – The certificate issued shall contain the respective academic transcripts, including:
a) a list of the disciplines taken, their workloads, the grades obtained and the dates they were offered;
b) total duration in hours, and
c) a statement that students have fulfilled the legal requirements regulating the issue.
Art. 88 – The certificate of Specialization will refer to the area of concentration of the Graduate Program in which the students were enrolled.
Art. 89 – The coordination of each program may establish specific requirements, other than those provided in this Statute.
CHAPTER XVIII
CO-TUTELAGE AND GRADUATE DUAL PROGRAMS IN PARTNERSHIP WITH FOREIGN INSTITUTIONS OF HIGHER EDUCATION
Art. 90 – Co-tutelage is understood as academic cooperation in stricto sensu graduate studies agreed between the UFV and foreign institutions, in which students in training receive shared guidance of faculty members of the institutions involved.
§ 10 Definitions: a) dual/joint title – two or more degrees conferred by two or more institutions for the same study program developed separately and implemented in each of the participating institutions; b) joint degree – degree jointly awarded by institutions or degree conferred by each institution participating of a program developed and recognized by the institutions concerned.
§ 2 For each thesis and/or dissertation developed in co-tutelage, a specific agreement should be signed between UFV and the foreign institution. This agreement must be approved by the Technical Board of Graduate Studies.
§ 3 – The agreement for co-tutelage will be signed between the higher courts of the institutions, with agreement of the coordinators of the graduate programs involved.
§ 4 – International graduate dual programs, in association with foreign institutions recognized by CAPES, are considered as co-tutelage.
Art. 91 – Students developing thesis and/or dissertation under co-tutelage agreement will graduate from the partner institutions.
§ 10 – The board of examiners of the defense of thesis/dissertation must have at least one representative from each institution.
§ 20 – The session for defense of thesis/dissertation will not require the presence of the assessors and students in the same location. Technological resources can be used to communicate in real time.
§ 30 – Theses/dissertations can be written and defended in the languages mentioned in Art. 79, § 10, as defined in the agreement of co-tutelage.
Art. 92 – The protection of the theme of the thesis/dissertation, as well as publication, exploitation and protection of research results which are common to both institutions should be ensured in accordance with the provisions of the cooperation agreement signed between the parties and specific legislation of each country involved in the co-tutelage agreement.
Art. 93 – Applicants must comply with all requirements of the agreement between the institutions to obtain the title in co-tutelage.
CHAPTER XIX
OFFSHORE GRADUATE STUDIES
Article 94 – The UFV will offer graduate programs abroad to other institutions through agreements. The degree conferred to these programs, either master’s or doctoral degree, will be in offshore degree mode.
§ 1 – The offshore degree mode will be held in co-tutelage. In this case, the provisions of Chapter XVIII are applied.
TITLE III
NON-BOUND STUDENTS
Art. 95 – The Universidade Federal de Viçosa may accept non-bound students who are interested in improving their knowledge without pursuing, however, a graduate title.
Art. 96 – Applicants must submit the following documents upon enrollment:
a) due enrollment form (two copies);
b) a certified copy of the diploma or statement of completion of undergraduate degree;
c) a certified copy of the academic transcript of the undergraduate program, declaring the evaluation system adopted;
d) a 3 x 4 photo;
e) Copy of Birth or Marriage Certificate;
f) copy of Identification Card;
g) copy of proof of Military Service;
h) copy of Voter Registration Card; and
i) copy of CPF.
§ – Candidates must specify the disciplines they want to attend, in the application form.
Art. 97 – The application period will close thirty (30) days prior to the offer of the discipline (s) and must be approved by the coordinator of each discipline and the head of each department that offers these disciplines.
§ 1 – The application shall be made in each department that offer disciplines and shall meet the criteria established above.
§ 2 – Non-bound students may enroll in up to 3 (three) disciplines per regular term, in the maximum of two (2) terms.
Art. 98 – Admission of non-bound students will be valid for one semester.
§ 1 – The enrollment fee will correspond to the value of the enrollment of students who are starting the Graduate Program, according to the rates set by the Universidade Federal de Viçosa.
§ 2 – The granting of new enrollment as non-bound student will be conditional on the approval in discipline (s) previously attended
Art. 99 – Non-bound students may request cancellation of enrollment in disciplines, respecting the dates specified in the academic calendar.
TITLE IV
STUDENTS ENROLLED IN OTHER INSTITUTIONS
Art. 100 – The Universidade Federal de Viçosa may accept graduate students regularly enrolled in stricto sensu Graduate Programs from other Higher Education Institutions who wish to take disciplines of the UFV stricto sensu Graduate Programs.
Art. 101 – Upon enrollment, applicants must submit to the Dean of Research and Graduate Studies the following documents:
a) certified copy of the academic transcript of the Graduate Program in which they are enrolled;
b) request for enrolling in the discipline (s) they wish to attend;
c) request from the institution they are bound to.
Art. 102 – The period for application will terminate thirty (30) days before the start of the classes of the discipline(s) required. The application for enrollment must be analyzed and approved by the Coordination of the respective Graduate Program of the Universidade Federal de Viçosa and by the coordinator of each discipline and the head of each department that offers these disciplines.
§ – Sole paragraph – Bound students may attend a maximum of twelve (12) credits.
Art. 103 – Admission of bound students will be valid for one semester.
§ 1 – The enrollment fee will be equivalent to the rate for renewal of enrollment in Graduate Programs, as established by the Universidade Federal de Viçosa.
§ 2 – The granting of new enrollment as bound student will be conditioned to approval (s) in the discipline (s) previously taken.
Art. 104 – Bound students may request cancellation of enrollment in one or more disciplines, within the dates specified in the academic calendar.
TITLE V
POST-DOCTORATE PROGRAM
At. 105 – The Universidade Federal de Viçosa will offer training opportunities at post-doctoral level to researchers not employed by the institution and holders of a doctorate degree who wish to update or consolidate knowledge in specific areas or undertake equivalent activities for their own interest.
§ 1 – Candidates must request acceptance to the Post-doctorate program from the department and the professor responsible for the line of research of interest.
§ 2 – After consultation with the professor, the departament will be formally responsible for maintaining the necessary and sufficient contact with candidates to support the Dean of Research and Graduate Studies in his/her decision on the approval of the request.
§ 3 – After being accepted and registered in the Board of School Registration, researchers will be identified within the Universidade Federal de Viçosa by the name of “post-doctorate student”, and will be able to enjoy the benefits provided to graduate students.
§ 4 – Upon enrollment, a fee should be paid by “postdoctorate students”, and its value shall be the same paid by students who are entering a Graduate Program, as established by the Universidade Federal de Viçosa.
§ 5 – Post-doctorate students are responsible for obtaining resources, including scholarships, for their maintenance at the Universidade Federal de Viçosa.
§ 6 – The department to which the post-doctorate student is bound must provide the bureaucratic and administrative benefits necessary for the proper performance of their activities, including facilities. It should also officially inform the Dean of Research and Graduate Studies and the Board pf School Registration the end of their training activities.
Art. 106 – The program lasts a minimum of 4 (four) months, after which the Dean of Research and Graduate Studies, based on indication of the department, shall issue a Certificate of Participation in the Post-Doctorate Program for applicants.
TITLE VI
ACCREDITATION OF PROFESSORS AND TECHNICIANS
Art. 107 – UFV higher education professors holding a doctorate degree will be accreditted for the exercise of graduate activities.
§ Sole paragraph – graduate activities are understood as teaching, research, co-advising and advising.
Art. 108 – The exercise of orientation activities in a graduate program will require the accreditation of faculty members specifically for the program.
§ 1 – The criteria for accreditation of professors as advisors will be established by the respective Coordinating Committee and approved at a regular meeting of the Technical Board of Graduate Studies.
§ 2 – The Coordinating Committee, considering the criteria in § 1, indicates the accreditation of the professors that request it to the Dean of Research and Graduate Studies.
§ 3 – At intervals of no more than 5 (five) years, professors will forward to the Coordinating Commission their request for re-accreditation as advisors in the program. Based on the criteria established in § 1, the Coordinating Committee shall decide whether the professors who require re-accreditation will be re-accreditated or not by the Dean of Research and Graduate Studies.
§ 4 – If a professor is not re-accredited as advisor, he/she must complete his/her advisory work still in progress.
Art. 109 – High school teachers and technicians from the Universidade Federal de Viçosa who hold a doctoral degree may be accredited as co-advisors and advisors.
Art. 110 – The accreditation of researchers or faculty members from other institutions that hold doctoral degree should be carried to allow them to become co-advisors and advisors specifically of master’s and doctorate students.
§ – The accreditation of professors/researchers outside the Universidade Federal de Viçosa will not imply employment of any nature by the University, nor entail any liability on its part.
Article 111–The request foraccreditation mustbe submittedin the form ofprocess, to theDean ofResearchand Graduate Studies, by the departmentto whichthe respective professor/technician belongs, after analysis by the Coordinating Commission of the Program, where the professor/technicianwill perform mostactivities. Requests from researchers or professors from other institutions will be submitted only by the Coordinating Committee of the Program.
§ – Sole Paragraph – The process should include reasoned justification, curriculum of the candidates, proof of the title achieved and authorization from their immediate boss, for researchers or professors from other institutions.
Article 112 – The chairman of the Technical Board of Graduate Studies is responsible for probating the process and authorizing the enrollment of advisor professors; and the Technical Board of Graduate Studies is responsibe for approving the accreditation of professors who do not teach in higher education programs and technicians of the Universidde Federal de Viçosa, as well as professors and technicians from other institutions.
TITLE VII
FINAL PROVISIONS
Art. 113 – The Graduate Programs at the Universidade Federal de Viçosa shall be governed by the provisions of this regiment, without prejudice to specific provisions of the Statute, General Rules of the University and other standards, Acts and Resolutions established by the competent Governing Bodies.
Art. 114 – The provisions of this regiment for Postgraduate studies may be modified by the competent authorities, where necessary, even during the school year.
Art. 115 – Contrary provisions are therefore revoked, in particular, Resolution No. 1/2006-CEPE.
Art. 116 – These Rules shall enter into force on the date of their publication.
SPECIAL SUMMER PERIOD
The Special Summer Period, which lasts for a minimum of 45 (forty-five) days, takes place in the months of January and February and offers disciplines at undergraduate and graduate levels. Enrollment is open to students admitted to regular graduate programs, non-bound students, or students enrolled in other higher education institution.
COEFFICIENT OF PERFORMANCE
1. COEFFICIENT OF PERFORMANCE (CR) is achieved by dividing the sum of the points obtained during a term by the sum of credits of the disciplines in which students are enrolled. For example:
Calculation of the Coefficient of Performance Disciplines Credits Concepts Values Points
CTP 710 4 C 1 4
CTP 600 3 B 2 6
CTP 602 3 R 0 0
CTP 634 4 C 1 4
CTP 671 3 A 3 9
Sum 17 – – 23
Coefficient of Peformance (CR) 23:17 = 1,4
2. ACCUMULATED COEFFICIENT OF PERFORMANCE is achievd by dividing the sum of all points already obtained, from the first regular period, by the sum of all credits in disciplines in which a student is effectively enrolled.
* Rules altered by Resolutions 05/2007, 03/2008, 05/2008, 03/2009, 10/2010, 09/2011 and 08/2012 of the CEPE.